MEETING MINUTES - JULY 2011
Thursday, August 18, 2011 at 12:24PM MINUTES OF THE BOARD OF
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
July 19, 2011
The regular monthly meeting of the Raymore-Peculiar Band Boosters Club, Inc. was held on July 19, 2011 in the band room of the high school south building. Present in person at the meeting were Tonya Bennett, Shawn Kaser, Mr. Jarrett, Ms. Gibson, Mr. Wilson, Missy Wilson, Sherri Jungman, Les Briner, Janelle Anderson, Alan Worden, Sandy Worden, Carla Daniel, Debbie Hermon, Stacy Lendt, Jackie Coop, Kim Schwatzman, Jason Boehner, Jennifer Scrivener, Brian Carson.
June minutes will be read at the August meeting.
Director’s Report: The Symphonic Band has been selected to perform at the MMEA Conference in January.
Ms. Gibson thanked everyone for helping make the summer beginner band camp a success.
Communication’s Report: Mr. Jarrett will update the booster officers on the band website. He also plans to create an online form to pay for student band fees.
An online store, through Zazzle, will be available to purchase Ray-Pec Band gear. This will serve as a fundraiser for the Boosters as a portion of each sale will be deposited into the Booster’s PayPal account. Plan to look into Ray-Pec car magnets for our caravans to various band contests.
Approximately 60 students have submitted band registration forms via the band web site.
Vice President’s Report: No report.
Treasurer’s Report: Bank statements and reconciliation summaries were given for review.
Upon motion by Mr. Wilson and seconded by Jackie Coop, the motion passed to have all open graduated student accounts deposited into siblings’ accounts. If student does not have a sibling, money will be deposited into benevolent fund.
Hospitality Report: There will be a band potluck the evening of Preview Night, August 12th from 6-9pm. Boosters will provide meat and buns. Families will be assigned sides, drinks, dessert, etc.
Plan to hand out a food preference survey to students in order to collect information concerning allergies, vegetarians, etc.
Uniform’s Report: Directors and Uniform committee will discuss and schedule band pictures.
Uniform fitting will take place during first week of summer marching band camp from 11am-2pm.
Fundraising Report: Raised approximately $2000 at the fireworks stand. Awaiting Chamber meeting for approved amount.
Upon motion by Mr. Wilson and seconded by Jason Boehner, the motion passed to have all of the money raised through the fireworks stand put in to the students’ accounts instead of splitting with the band boosters.
Trash bag orders will begin August 1st with all orders being turned in the first week of September. Cost is $10/roll and will be delivered the second week of September.
Plan to do another fundraiser with Charming Charlie, details to follow.
Football programs will be sold at the gate as a fundraiser for the band. The front and back covers are open. Covers are offered to businesses for 2 years of advertising. We will announce in Ray-Pec Update that these slots are available.
Need a Co-Chair for Fundraising Committee.
Band Dads’ Report: Thanked all dads who helped with loading fireworks on July 5th.
Need to consider painting the band trailer next year.
New Business: Mr. Wilson took a few students to see DCI show at Olathe Northwest. He would like to look into hosting a DCI show at Ray-Pec.
The band needs two new drum major podiums. One 42” podium at $625 and one 62” podium at $895.
Upon motion by Sandy Worden and seconded by Janelle Anderson, the motion was passed to allocate up to $2500 to purchase two new drum major podiums with rails.
Need a new Long Ranger to assist with teaching drill. Mr. Wilson proposed to purchase a different speaker system that is less expensive and better quality.
Upon motion by Missy Wilson and seconded by Jackie Coop, the motion was passed to allocate up to $700 to purchase Samsung wireless speakers and mic.
The directors would like to use dot books to teach drill this year. Need to purchase a 3x5 spiral bound note card book for each student.
Upon motion by Janelle Anderson and seconded by Carla Daniel, the motion was passed to allocate up to $350 to purchase dot books for each band student.
Mr. Wilson proposed to have the boosters provide lunch during marching band camp. This was not approved but will consider adding this to the Chuck Wagon Fee for students next year. Directors will make sure parents and students are aware that they need to bring a sack lunch to camp. There will not be time for students to leave the school during lunch.
The Directors Budget last year was $6500. This budget includes instrument repair, music, clinicians, etc. Need to schedule a budget committee meeting to determine budget for this year.
Drum Majors will be attending a clinic with the Grandview drum majors. The drum majors will also be traveling to Blue Springs to observe a marching band rehearsal.
Upon motion by Mr. Jarrett and seconded by Jason Boehner, the motion passed to allocate $100 to pay drum major clinician.
We are in need of three drum major costumes. Tonya will be taking the Drum Majors shopping and the estimated cost is $40 each.
Mr. Jarrett would like to take all student leaders to a leadership seminar with Tim Lautzenheiser at Blue Valley on August 9th from 4-7pm. Cost is $30 per student.
Upon motion by Jennifer Scrivener and seconded by Mr. Wilson, the motion was passed to allocated $390 to pay students’ cost to attend leadership seminar at Blue Valley.
Meeting was adjourned at 8:45pm.
Stacy Lendt, Secretary
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