MEETING MINUTES - OCTOBER 2011
Sunday, December 11, 2011 at 7:42PM
MINUTES OF THE BOARD OF
RAYMORE-PECULIAR BAND BOOSTERS CLUB, INC.
October 10, 2011
The regular monthly meeting of the Raymore-Peculiar Band Boosters Club, Inc. was held on October 10, 2011 in the band room of the high school south building. Present in person at the meeting were Tonya Bennett, Stacy Lendt, Sherri Jungman, Alan Worden, Sandy Worden, Les Briner, David Kent, Brian Kincaid, Jackie Coop, Carla Daniel, Dillon Jarrett, John Wilson, Missy Wilson, Wendy Erwin, Kim Roberts, Mike McIntosh, Ken Daugherty, Barbara Daugherty, Shawn Kaser, Dan B., Jennifer Scrivener, Kim Schwartzmen, Keith Bradford
Alan Worden moved to approve the September meeting minutes. Sherri Jungman seconded the motion. The minutes were approved.
Director’s Report
The sign-up sheet for All-District Contest has been posted in the band room.
Symphonic Band auditions will be held Monday, October 24th.
Mr. Wilson personally thanked the boosters for all of the work we do, from providing food for all the students to getting the percussion equipment on and off the field at competitions.
Purchase tickets for UCM Marching Competition from Mr. Wilson. Ray-Pec will receive 20% profit for each ticket purchased, however tickets must be purchased from a Ray-Pec band director ahead of time. We will not make any profit from tickets purchased at the gate the day of the event.
Seniors will be recognized during pre-game of the Joplin game. The Ray-Pec and Joplin bands will join forces to perform the National Anthem.
Communication report
We have made $47.80 in profit from online shirt sales.
Mr. Jarrett thanked the boosters for all the work we do for the students and the band program.
Vice-President report
Profit from trash bag sales is as follows: students $606.80; boosters - $475. Profit from car magnet sales is currently at $440.
Kurzweil’s meats sales began on October 6th. Orders are due October 22nd and meat packages will be delivered November 17th.
We need help selling programs at the rest of the home games. We will also need help selling pink trash bags at the Rockhurst game on October 14th. The plan is to have two tables set up and we will need people to work both tables.
Upon motion by Alan Worden and seconded by Jackie Coop, the motion passed to purchase senior medals for the price of $229.50.
Treasurer report
The savings account balance is $18970.38. The checking account balance is $18189.27.
50 students have not paid their fees. There are seven students have not registered. Need to send letter out to these students before marching season is over.
Hospitality report
Committee is in need of an ice chest and new coolers. Several people have donated coolers and thermoses. Will reassess inventory.
It was asked if committee was still able to use left over money from last year’s budget as approved in July. If so, what is that amount?
In the process of researching prices for meal at Joplin game. Have contacted Chick-Fil-A.
8th grade band students and middle school drumline students will be attending the next football game. Need to make sure to have snacks to feed everyone.
With Joplin and extra students to feed at next game there is concern about money left in budget for UCM. If we are short for the UCM performance we will make a motion at that time.
Band Dads
New emblem for trailer will be completed free of charge.
Uniforms
The new uniforms are in. They were delivered in time for the first competition.
Have decided to create a rewards system to encourage students to keep the uniform closets clean. The cleanest closet will receive candy bars.
Must remind parents and students if a situation arises and the uniform is dirtied to the point of needing to be cleaned the student will need to pay for the extra dry cleaning.
Money for drum major outfits.
New Business
The idea of hosting a marching competition at Ray-Pec was discussed.
David Kent made a motion to adjourn the meeting. Carla Daniel seconded. Motion passed.
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